Mercantile Data Governance

Privacy Policy & Commercial Data Governance

This Policy establishes the commercial data security, statutory retention obligations, and cross-border confidentiality safeguards under which Sanskriti Global Exim processes international inquiries, RFQs, KYC documentation, and trade contracts.

Section 1.0

Scope & Commercial Applicability

Sanskriti Global Exim is an agricultural sourcing and export business based in Patna, Bihar, India (sole proprietorship setup in progress). This Privacy Policy applies to all commercial interactions conducted through this web portal, direct electronic communications, formal Requests for Quotation (RFQs), Proforma Invoices, sales agreements, and statutory export-import documentation coordination.

Our operations are strictly Business-to-Business (B2B). Information received pertains to corporate entities, institutional purchasing desks, food manufacturing procurement teams, international trading houses, customs brokers, and their designated authorized representatives.

Section 2.0

Categories of Information Collected

To evaluate trade credit, structure CIF/FOB shipping proposals, verify trade legitimacy, and fulfill customs mandates, we collect the following data categories:

Corporate Entity & KYC Data

Registered company name, trade license & VAT / GST / TIN identifier.
Import-Export Code (IEC) or destination customs registration.
Corporate registered address and principal warehouse locations.
Authorized executive signatory names, designations, and business contacts.

Transaction & Logistics Data

Target commodity specifications, moisture thresholds, and count grades.
Discharge port, container preference (Dry / Reefer), and demurrage windows.
Banking syndicate details, LC advising bank coordinates, and SWIFT codes.
Consignee and Notify Party information for Ocean Bills of Lading.

Section 3.0

Legal Bases & Purpose of Processing

All commercial data is gathered and processed strictly for legitimate mercantile purposes under contractual performance and statutory export compliance:

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1. Contract Execution & Dispatch Fulfillment: Drafting binding Proforma Invoices, booking container space on ocean vessels, issuing commercial invoices, and producing clean ocean shipping documents.

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2. Sovereign Regulatory Compliance: Filing statutory shipping bills via the Indian Customs ICEGATE EDI gateway, obtaining Certificate of Origin from recognized Chambers of Commerce, and registering export manifests with the Directorate General of Foreign Trade (DGFT).

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3. Statutory Sanitary & Quality Inspection Coordination: Submitting applicable cargo details to statutory plant quarantine authorities (such as the National Plant Protection Organization - NPPO) and accredited independent surveying agencies for phytosanitary inspection and test reports where required.

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4. Banking & Foreign Exchange Governance: Presentation of complete shipping dossiers to negotiating banks under the Uniform Customs and Practice for Documentary Credits (ICC UCP 600) and reconciliation with Reserve Bank of India (RBI) EDPMS export realization portals.

Section 4.0

Statutory Disclosures & Third-Party Partners

We do not sell, rent, monetize, or disclose commercial client information to consumer marketing networks. Information is disclosed strictly to trusted third parties essential to the execution of your cross-border trade transactions:

Ocean Carriers & Forwarders Maritime container carriers (e.g. Maersk, MSC, Hapag-Lloyd) and multimodal freight forwarders for container allocation and bill of lading generation.

Surveyors & Testing Labs Independent inspection agencies (SGS, Bureau Veritas, Intertek) to conduct pre-shipment sampling, aflatoxin testing, and origin quality certificates.

Indian Port & Customs Authorities JNPT/Nhava Sheva, Mundra, and Chennai Port trust terminals, Customs EDI officers, and Central Board of Indirect Taxes and Customs (CBIC).

Commercial Banking Partners Authorised Dealer (AD) category banks processing Documentary Letters of Credit, Bank Guarantees, and SWIFT telegraphic transfers.

Section 5.0

Cross-Border Transfers & Global Compliance

Because our business involves international merchant export across 35+ destination nations, commercial data is transferred across international boundaries to port authorities, customs brokers, and banking intermediaries located in the buyer's destination jurisdiction.

Where data transfers involve counterparties in the European Union or United Kingdom, processing complies with standard contractual clauses ensuring equivalent confidentiality standards. Where transfers occur within the GCC or ASEAN corridors, data transmission follows bilateral mercantile treaty provisions and ICC guidelines.

Section 6.0

Statutory Record Retention Schedules

In accordance with Indian foreign trade laws, exchange control regulations, and international mercantile customs, Sanskriti Global Exim maintains strict record retention periods:

Mandatory 7-Year Statutory Trade Record Archive:

Under the Foreign Exchange Management Act (FEMA 1999) and Foreign Trade (Development and Regulation) Act, all export shipping bills, bills of lading, e-BRC certificates, inspection test reports, and contracts are securely archived for a mandatory minimum duration of seven (7) financial years from the date of final foreign exchange realization.

Section 7.0

Trade Secrets & Information Security

We treat your proprietary commodity requirements, custom spice blend specifications, private labeling graphics, and procurement pricing as strictly confidential trade secrets. Our digital portals operate with TLS 1.3 cryptographic protocols, encrypted database storage, and restricted role-based internal access permissions.

Section 8.0

Importer Rights & Compliance Desk

Institutional trading partners and prospective buyers have the right to request review, rectification, or updates to their corporate contacts, corporate address directories, or designated invoicing profiles at any time.

For privacy and commercial compliance inquiries, contact our legal and trade desk:

Commercial Trade Compliance Desk

Sanskriti Global Exim | Operating Office: Patna, Bihar, India

Email: [email protected] (Attn: Trade Desk & Compliance)

Require a Bilateral Non-Disclosure Agreement (NDA)?

We routinely execute mutual NDAs prior to analyzing custom food processor blends or private label specifications.

Request Mutual NDA